Job Summary
The Supply Chain Management Executive will manage the procurement of materials, vendor relationships, and the overall supply chain process for MY SOLAR’s operations. This includes sourcing quality products, ensuring cost-effective procurement, optimizing inventory levels, and overseeing logistics to ensure timely delivery. The role is critical in aligning supply chain operations with business objectives and project deadlines.
Company Overview
MY SOLAR is a leader in the solar and renewable energy industry, providing high-quality solar protection devices and project materials. With a focus on innovation, efficiency, and customer satisfaction, MY SOLAR is committed to driving the renewable energy revolution across India.
Job Location
📍 MY SOLAR
604, 6th Floor, Kalp Business Park, Nr Kia Showroom, Opp. HP Petrol Pump, Nikol-Odhav Ring Road, Ahmedabad 382415, Gujarat
Office Hours
🕘 Monday to Saturday, 9:30 AM to 6:30 PM
Number of Vacancies
1 Position
Relevant Industry Experience
|
Experience |
Preferred Sectors |
|
3–5 years |
Procurement or SCM in solar, electrical, or renewable energy industries |
Educational Qualifications
|
Qualification |
Requirement |
|
Bachelor’s Degree in SCM, Business Admin, or related field |
Required |
|
Diploma in Procurement or Logistics |
Preferred |
|
Background in Electrical/Solar Sector |
Preferred |
Key Responsibilities
|
Area |
Description |
|
Vendor Management |
Build strong supplier relationships for quality & timely delivery |
|
Purchasing |
Source & negotiate cost-effective purchase agreements |
|
Inventory Control |
Optimize stock levels; avoid overstock or shortages |
|
Cost Management |
Identify cost-saving opportunities; maintain budgets |
|
Logistics |
Coordinate transportation and timely delivery of materials |
|
Quality Assurance |
Verify incoming goods meet specs and quality standards |
|
Compliance |
Ensure adherence to legal and company procurement policies |
|
Collaboration |
Coordinate with Production, Sales, and Finance teams |
|
Reporting |
Submit weekly/monthly reports on procurement & vendor KPIs |
Key Skills
|
Skill |
Description |
|
Negotiation |
Strong deal-making and price negotiation capabilities |
|
ERP Knowledge |
Proficient in tools like Odoo, SAP, Tally for purchase/inventory |
|
Logistics |
Planning and overseeing delivery scheduling and tracking |
|
Inventory Management |
Maintain reorder levels, cycle counts, stock accuracy |
|
Analytical Thinking |
Data-driven decision-making and budgeting |
|
Communication |
Clear vendor coordination and team collaboration |
|
Time Management |
Handle multiple orders and supplier interactions under deadlines |
Must-Have and Nice-to-Have Skills
|
Must-Have Skills |
Nice-to-Have Skills |
|
ERP-based procurement management |
Basic knowledge of trade finance |
|
Vendor & logistics coordination |
Familiarity with ERP automation tools |
|
Strong organizational abilities |
Awareness of global market trends |
Key Result Areas (KRAs)
|
KRA |
Description |
|
Vendor Efficiency |
Ensure timely, high-quality deliveries from vendors |
|
Cost Control |
Achieve annual savings in procurement costs |
|
Inventory Optimization |
Maintain ideal stock levels, avoid surplus or shortage |
|
On-Time Delivery |
Ensure ≥ 95% of material delivery matches project timelines |
|
Order Accuracy |
Reduce procurement errors and reorders to ≤ 2% |
Key Performance Indicators (KPIs)
|
KPI |
Target |
|
Procurement Cost Reduction |
≥ 5% annual reduction in total purchase spend |
|
On-Time Delivery |
≥ 95% deliveries received within committed deadlines |
|
Vendor Performance Score |
≥ 90% of vendors rated Good or above |
|
Inventory Turnover Rate |
Meet industry-standard turnover benchmarks |
|
Stock Accuracy |
≥ 98% accuracy in stock vs system data |
Do’s and Don’ts
|
DO’s |
DON’Ts |
|
Keep procurement data and records updated |
Don’t delay urgent material follow-ups |
|
Regularly review vendor and pricing terms |
Don’t compromise on material quality for price |
|
Ensure ERP entries for each transaction |
Don’t operate outside defined purchase policies |
|
Monitor inventory trends weekly |
Don’t allow repetitive stockouts or overstocking |
Tools and Software
|
Tool Category |
Example Tools |
|
ERP Systems |
Odoo (preferred), SAP, Tally Prime |
|
Documentation |
MS Word, MS Excel, Google Sheets |
|
Logistics/Tracking |
Shipment trackers, WhatsApp, Google Maps |
|
Reporting Tools |
Excel dashboards, MIS reporting sheets |
Reports Preparation and Management
|
Report Name |
Frequency |
Purpose |
|
Procurement Report |
Weekly |
POs placed, vendor quotes, costs, timelines |
|
Vendor Performance |
Monthly |
Metrics on quality, timelines, pricing, response |
|
Inventory Status |
Weekly |
Closing stock, reorder levels, shortages |
|
Cost Analysis |
Quarterly |
Variance vs target budgets |
Database Management
|
Database |
Purpose |
|
Vendor Master |
Vendor contracts, pricing, GST details |
|
Purchase Order Tracker |
Order number, item, cost, ETA, invoice status |
|
Inventory DB |
Stock level, minimum level, reorder quantity |
Communication Channels
|
Type |
Parties |
|
Internal |
Production, Sales, Finance, Store, Management |
|
External |
Vendors, Freight Vendors, Local Suppliers, Transporters |
Benefits
|
Category |
Details |
|
Week Off |
Sunday |
|
Leaves |
CL, PL, SL, Festival Holidays |
|
Recognition Program |
Rewards for cost-saving, delivery efficiency, zero stockouts |
|
Training |
Procurement tools, cost optimization, negotiation skills |
|
Work-Life Balance |
Professional, structured, and efficient environment |