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Purchase Executive – Solar Project

Ahmedabad, India

Job Description

Position: Purchase Executive – Solar Project Material

Company: MY SOLAR

Company Overview

MY SOLAR is a leading Solar Project Material Supply & Protection Device Company, operating PAN India since 2018. We specialize in ACDB/DCDB, Switchgear, SPDs, DC MCBs, cables, and complete solar protection solutions. The company is on a rapid growth trajectory with a vision to achieve ₹100 Cr turnover in the next 3 years.

Now, MY SOLAR is enhancing the steps towards top-notch quality in Residential Solar Rooftop, Commercial Solar Rooftop, and Industrial Solar Projects, delivering innovative, reliable, and sustainable solutions to customers across India.

Job Details

  • Job Title: Purchase Executive – Solar Project Material
  • Job Location: Ahmedabad (with vendor visits across Gujarat/India as required)
  • Office Hours: 9:30 AM – 6:30 PM, Monday to Saturday, with lunch and other breaks as per company policy
  • Number of Vacancies: 1 (One)
  • Experience Required: 2–3 years in Purchase/Procurement for Solar / Electrical / Renewable Energy Industry
  • Educational Qualification:
    • Graduation in Commerce / Supply Chain / Engineering or equivalent
    • Certification in Purchase / Supply Chain Management preferred

Job Purpose / Summary

The Purchase Executive will be responsible for sourcing, vendor management, procurement, and timely purchase of solar project materials such as Solar Panels, Solar Inverter, Mounting Structure and Other BOS Items like a DC &AC Cable, Earthing Material, SPDs, DC/AC MCBs, cables, fuses, connectors, and other BOS components. The role requires strong negotiation skills, market knowledge, and coordination with internal teams to ensure cost-effective procurement and uninterrupted material supply.

Key Responsibilities

1. Procurement & Vendor Management

  • Identify, evaluate, and onboard new vendors for solar project materials.
  • Maintain vendor database with performance tracking.
  • Negotiate pricing, payment terms, and supply conditions with suppliers.

2. Purchase Order Management

  • Prepare and issue Purchase Orders (POs) as per project requirements.
  • Ensure timely material delivery to warehouse/project sites.
  • Track purchase orders, delivery schedules, and follow-ups with vendors.

3. Cost & Inventory Control

  • Achieve cost savings through bulk purchasing and vendor negotiations.
  • Coordinate with inventory/logistics for stock planning.
  • Avoid material shortages and ensure just-in-time procurement.

4. Documentation & Compliance

  • Maintain all purchase records in Odoo ERP.
  • Ensure compliance with GST, billing, and statutory documentation.
  • Verify material quality with project/site engineers before final acceptance.

5. Coordination & Reporting

  • Collaborate with Sales, Project, and Accounts teams for requirement planning.
  • Prepare weekly/monthly purchase reports with cost analysis.
  • Escalate supply issues, delays, or vendor non-compliance to management.

Key Responsibility Areas (KRAs)

  • Timely procurement of solar project materials
  • Vendor relationship management & development
  • Cost optimization in procurement
  • Accuracy of purchase documentation & ERP entries
  • Contribution to smooth project execution through material availability

Key Performance Indicators (KPIs)

  • % of On-Time Purchase Order Fulfillment
  • Cost Savings Achieved vs Budget
  • Vendor Onboarding & Retention Rate
  • Inventory Stock-Out Rate % (Target Zero)
  • Accuracy of Purchase Records & ERP Updates

Skills & Competencies

  • Strong knowledge of solar project materials (Solar Panels, Solar Inverter, Mounting Structure and Other BOS Items.)
  • Excellent negotiation & vendor management skills
  • Market research & cost analysis ability
  • ERP knowledge (Odoo preferred)
  • Strong coordination and communication skills
  • Time management & problem-solving attitude

Reporting & Team Management

  • Reports To: Purchase Head / General Manager
  • Coordinates With: Sales, Project, Accounts, Inventory & Logistics Teams
  • Manages: Not Applicable (Individual Contributor Role)

Tools & Systems

  • Odoo ERP (Purchase & Inventory Module)
  • MS Office (Excel, Word, PowerPoint)
  • Vendor Databases & Market Research Tools

Disclaimer

This Job Description outlines the general responsibilities and scope of the Purchase Executive role. It is not exhaustive and may evolve as per business requirements and company strategy.

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