Job Description
Position: Office Assistant
Company: MY SOLAR
Company Overview
MY SOLAR is a leading Solar Project Material Supply & Protection Device Company, operating PAN India since 2018. We specialize in ACDB/DCDB, Switchgear, SPDs, DC MCBs, cables, and complete solar protection solutions. The company is on a rapid growth trajectory with a vision to achieve ₹100 Cr turnover in the next 3 years.
Now, MY SOLAR is enhancing the steps towards top-notch quality in Residential Solar Rooftop, Commercial Solar Rooftop, and Industrial Solar Projects, delivering innovative, reliable, and sustainable solutions to customers across India.
Job Details
- Job Title: Office Assistant
- Job Location: Ahmedabad (Corporate Office)
- Office Hours: 9:30 AM – 6:30 PM, Monday to Saturday, with lunch and other breaks as per company policy
- Number of Vacancies: 1 (One)
- Experience Required: 1–2 years in Office Administration / Clerical Work / Support Functions
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Educational Qualification:
- Minimum 12th Pass or Graduation in Commerce / Administration
- Basic knowledge of MS Office & Documentation preferred
Job Purpose / Summary
The Office Assistant will be responsible for supporting the day-to-day office operations of MY SOLAR, including documentation, clerical tasks, coordination with departments, and assisting management in administrative activities. The role ensures smooth functioning of the office environment and supports the team in delivering efficient operations.
Key Responsibilities
1. Office Administration & Clerical Support
- Handle incoming calls, emails, and correspondence.
- Maintain office files, records, and documents in both digital & physical formats.
- Assist in preparing letters, quotations, and reports.
2. Coordination & Support
- Coordinate with Sales, Accounts, Purchase, and Project teams for document flow.
- Support HR & Admin with employee attendance, leave records, and office facilities.
- Assist in organizing meetings, schedules, and travel arrangements.
3. Inventory & Supplies Management
- Maintain stock of stationery, office supplies, and equipment.
- Ensure smooth availability of required materials for employees.
4. Customer & Vendor Interaction
- Assist visitors/customers with basic inquiries at the office.
- Support vendors with documentation and payment-related follow-ups.
5. Reporting & Record Keeping
- Update management with daily activity reports.
- Maintain registers for inward/outward courier, office assets, and documents.
Key Responsibility Areas (KRAs)
- Timely completion of office clerical and support tasks
- Accuracy in documentation & record keeping
- Smooth coordination with departments and visitors
- Availability of office supplies & resources
- Support to management in administrative tasks
Key Performance Indicators (KPIs)
- Task Completion Rate (%) – Daily/Weekly Tasks Finished on Time
- Accuracy % in Documentation & Filing
- Office Supplies Availability % (Target: Zero Stock-Outs)
- Visitor/Employee Support Satisfaction Score
- Error-Free Record Keeping & Data Updates
Skills & Competencies
- Basic knowledge of MS Office (Excel, Word, Outlook)
- Good communication & interpersonal skills
- Ability to multitask and manage priorities
- Organized, disciplined, and detail-oriented
- Willingness to learn and support multiple departments
Reporting & Team Management
- Reports To: Admin Executive / General Manager
- Coordinates With: Sales, Accounts, HR, Purchase, and Logistics Teams
- Manages: Not Applicable (Support Role)
Tools & Systems
- MS Office (Excel, Word, Outlook)
- Odoo ERP (for basic document entry & updates)
- Communication Tools (Phone, Email, WhatsApp)
Disclaimer
This Job Description outlines the general responsibilities and scope of the Office Assistant role. It is not exhaustive and may evolve as per business requirements and company needs.