Frontdesk Executive/ Receponist

Ahmedabad, India

Job Summary

The Front Desk/Receptionist cum Admin Executive is responsible for managing the reception area, ensuring smooth office administration, and coordinating with internal and external stakeholders. This role includes handling visitors, maintaining office supplies, assisting management, and supporting daily operations for a well-organized work environment.

Company Overview

MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Renowned for innovation and quality, MY SOLAR fosters a dynamic and professional work culture, rapidly expanding its presence across India.

Job Location

📍 MY SOLAR Corporate Office

604, 6th Floor, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad, Gujarat, India

Office Hours

🕘 Monday to Saturday, 9:30 AM to 6:30 PM

Number of Vacancies

1 Position

Relevant Industry Experience

Experience

Preferred Sectors

2+ years

Reception, Admin, Customer-Facing Roles in Corporate

Educational Qualifications

Qualification

Requirement

Bachelor's Degree in any discipline

Required

Preferably in Business Administration or related fields

Preferred

Key Responsibilities

Category

Responsibilities

Reception Management

Greet and assist visitors, maintain visitor logs, manage calls/emails, keep reception area tidy

Administrative Coordination

Manage and order office supplies, conduct inventory checks, assist with event logistics, coordinate with factory admin

Employee & Management Support

Arrange travel/accommodation, manage meeting setups, handle repair/maintenance needs

Vendor Coordination

Liaise with cleaning, maintenance, and catering vendors; track service quality and costs

Office Maintenance

Ensure cleanliness, report and follow up on repairs, maintain overall facility organization

Key Skills

Skill

Description

Communication

Strong verbal and written communication, courteous customer handling

Time Management

Multitask and prioritize efficiently

Problem Solving

Resolve minor issues independently and promptly

IT Literacy

MS Office, email/calendar management

Vendor Management

Coordinate and follow up with external service providers

Must-Have and Nice-to-Have Skills

Must-Have Skills

Nice-to-Have Skills

Organizational skills

Event coordination experience

Reception/front-office experience

Familiarity with tools like Slack, MS Teams

Attention to detail

Office equipment knowledge

Key Result Areas (KRAs)

KRA

Objective

Measurement

Visitor Management

Seamless handling

Visitor feedback, error-free logs

Office Supplies

Ensure availability

Zero stockouts, accurate inventory

Event Coordination

Execute events smoothly

On-time arrangements, positive response

Office Maintenance

Ensure facility hygiene

Cleanliness, quick repair turnaround

Key Performance Indicators (KPIs)

KPI

Target

Frequency

Visitor waiting time

< 5 minutes

Daily

Office supply availability

100%

Weekly

Equipment downtime

< 2 hours

As required

Vendor resolution time

Within 24 hours

As required

Visitor satisfaction rate

> 90%

Monthly

Tools and Software

Category

Examples

MS Office Suite

Word, Excel, PowerPoint

Communication

Gmail, Google Calendar, Microsoft Teams, Slack

Database

Excel-based trackers or MS Access

Reports Preparation and Management

Report Name

Frequency

Description

Visitor Log Report

Daily

Name, contact, purpose, check-in/out time

Supplies Stock Report

Weekly

Inventory status and reorder schedule

Maintenance Status Report

Monthly

Issues reported, vendor responses, resolutions

Database Management

Database Type

Purpose

Visitor Logs

Track all entries/exits

Vendor Database

Contact details, service records

Inventory Tracker

Monitor office supplies

Communication Channels

Type

Stakeholders

Internal

Teams, Slack, Emails, WhatsApp

External

Phone, Email, In-person visitors

Benefits

Category

Details

Week Off

Sunday

Leave

CL, PL, SL, and Festival Holidays

Recognition Program

Monthly rewards for performance

Skill Training

Admin, communication & software skills

Work-Life Balance

Clean environment, structured working hours