Job Summary
As an International Purchase Executive at MY SOLAR, you will oversee the procurement of materials, equipment, and services from global suppliers. Your role includes managing supplier negotiations, ensuring compliance with international trade regulations, handling import documentation, and coordinating timely deliveries. You will work closely with internal teams to support smooth production and operations while ensuring cost efficiency.
Company Overview
MY SOLAR is a leading name in the solar, electrical, and renewable energy industries, known for quality and innovation. With a fast-growing footprint, MY SOLAR offers a dynamic and professional work environment that values efficiency, integrity, and teamwork.
Job Location
š MY SOLAR
604, 6th Floor, Kalp Business Park, Nr Kia Showroom, Opp. HP Petrol Pump, Nikol-Odhav Ring Road, Ahmedabad 382415, Gujarat
Office Hours
š Monday to Saturday, 9:30 AM to 6:30 PM
Number of Vacancies
1 Position
Relevant Industry Experience
|
Experience |
Preferred Sectors |
|
Minimum 3+ years |
Electrical, Solar, or Renewable Energy Procurement & Supply Chain |
Educational Qualifications
|
Qualification |
Requirement |
|
Bachelorās Degree in Supply Chain Management, International Business, or related fields |
Required |
|
Certification in Procurement or Supply Chain Management |
Preferred |
|
Knowledge of trade laws, customs regulations, and import-export procedures |
Required |
Key Responsibilities
|
Area |
Description |
|
Procurement Management |
Manage end-to-end global procurement processes |
|
Compliance |
Ensure adherence to international trade laws and company policies |
|
Documentation |
Maintain import/export records, invoices, shipping docs, customs papers |
|
Negotiation |
Finalize competitive terms, pricing, and delivery schedules |
|
Supplier Management |
Evaluate and maintain global vendor performance |
|
Coordination |
Align with internal logistics, production, and operations for timely deliveries |
|
Market Monitoring |
Track trends, pricing fluctuations, and sourcing opportunities |
|
Risk Mitigation |
Identify and address international supply chain risks |
|
Collaboration |
Work with finance/legal for payments and contracts |
|
Reporting |
Submit reports on vendor performance, cost efficiency, and savings |
Key Skills
|
Skill |
Description |
|
Negotiation & Communication |
Strong ability to finalize deals with global suppliers |
|
Trade Compliance |
Knowledge of international procurement regulations |
|
ERP Systems |
Proficiency in tools like Odoo, SAP |
|
Documentation |
Handling customs and import documentation efficiently |
|
Analytical Thinking |
Evaluate supplier performance and drive savings |
|
Logistics Knowledge |
Familiarity with freight forwarding and shipment tracking |
|
Problem Solving |
Quickly resolve procurement delays or compliance issues |
Must-Have and Nice-to-Have Skills
|
Must-Have Skills |
Nice-to-Have Skills |
|
International purchasing experience |
Basic knowledge of trade finance |
|
Proficiency in procurement tools |
Familiarity with freight and customs software |
|
Strong vendor negotiation skills |
Understanding of global price benchmarks |
Key Result Areas (KRAs)
|
KRA |
Description |
|
Cost Savings |
Achieve optimal pricing through vendor negotiation |
|
On-Time Delivery |
Ensure timely global order fulfillment |
|
Supplier Performance |
Maintain vendor compliance with quality and deadlines |
|
Risk Management |
Identify and mitigate procurement-related risks |
|
Compliance |
Adhere to legal, regulatory, and internal policies |
Key Performance Indicators (KPIs)
|
KPI |
Target |
|
On-Time Delivery |
ā„ 95% delivery within committed timelines |
|
Cost Efficiency |
ā„ 10% annual savings on procurement spend |
|
Compliance Rate |
100% adherence to customs and trade laws |
|
Supplier Performance |
ā„ 90% vendor score on quality and reliability |
|
Risk Mitigation |
100% identification and resolution of flagged risks |
Doās and Donāts
|
DOās |
DONāTs |
|
Maintain accurate documentation |
Donāt ignore invoice or shipping errors |
|
Build professional vendor relations |
Donāt delay important supplier communication |
|
Follow procurement workflows and laws |
Donāt bypass compliance checks |
|
Continuously evaluate supplier performance |
Donāt depend on non-performing vendors |
Tools and Software
|
Tool Type |
Examples |
|
ERP Systems |
Odoo, SAP, Oracle |
|
Documentation |
MS Word, Excel, PDF Scanners |
|
Analysis |
Excel, Google Sheets, Power BI |
|
Communication |
Email, Zoom, WhatsApp Business |
Reports Preparation and Management
|
Report |
Frequency |
Description |
|
Purchase Order Status |
Daily |
Open POs, expected shipment dates, delays |
|
Supplier Performance |
Monthly |
Scorecards based on cost, quality, and timeliness |
|
Cost Saving Report |
Quarterly |
Budget vs actual cost reduction insights |
|
Import Compliance |
Monthly |
Documentation and audit checklist compliance |
Database Management
|
Database |
Purpose |
|
Supplier Master |
Store contracts, terms, and contact details |
|
PO Tracking |
Track all global POs by status and ETA |
|
Import Docs Archive |
Maintain customs, freight, and clearance documentation |
Communication Channels
|
Internal |
External |
|
Purchase, Production, Finance |
Global vendors, shipping agents, customs officers |
Benefits
|
Category |
Details |
|
Weekly Off |
Sunday |
|
Leave Policy |
CL, PL, SL, Festival Holidays |
|
Recognition |
Rewards for cost savings and performance |
|
Training |
International trade, ERP, documentation |
|
Work-Life Balance |
Structured hours, clean culture, stable workload |
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