Job Summary
The Front Desk/Receptionist cum Admin Executive is responsible for managing the reception area, ensuring smooth office administration, and coordinating with internal and external stakeholders. This role includes handling visitors, maintaining office supplies, assisting management, and supporting daily operations for a well-organized work environment.
Company Overview
MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Renowned for innovation and quality, MY SOLAR fosters a dynamic and professional work culture, rapidly expanding its presence across India.
Job Location
📍 MY SOLAR Corporate Office
604, 6th Floor, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad, Gujarat, India
Office Hours
🕘 Monday to Saturday, 9:30 AM to 6:30 PM
Number of Vacancies
1 Position
Relevant Industry Experience
|
Experience |
Preferred Sectors |
|
2+ years |
Reception, Admin, Customer-Facing Roles in Corporate |
Educational Qualifications
|
Qualification |
Requirement |
|
Bachelor's Degree in any discipline |
Required |
|
Preferably in Business Administration or related fields |
Preferred |
Key Responsibilities
|
Category |
Responsibilities |
|
Reception Management |
Greet and assist visitors, maintain visitor logs, manage calls/emails, keep reception area tidy |
|
Administrative Coordination |
Manage and order office supplies, conduct inventory checks, assist with event logistics, coordinate with factory admin |
|
Employee & Management Support |
Arrange travel/accommodation, manage meeting setups, handle repair/maintenance needs |
|
Vendor Coordination |
Liaise with cleaning, maintenance, and catering vendors; track service quality and costs |
|
Office Maintenance |
Ensure cleanliness, report and follow up on repairs, maintain overall facility organization |
Key Skills
|
Skill |
Description |
|
Communication |
Strong verbal and written communication, courteous customer handling |
|
Time Management |
Multitask and prioritize efficiently |
|
Problem Solving |
Resolve minor issues independently and promptly |
|
IT Literacy |
MS Office, email/calendar management |
|
Vendor Management |
Coordinate and follow up with external service providers |
Must-Have and Nice-to-Have Skills
|
Must-Have Skills |
Nice-to-Have Skills |
|
Organizational skills |
Event coordination experience |
|
Reception/front-office experience |
Familiarity with tools like Slack, MS Teams |
|
Attention to detail |
Office equipment knowledge |
Key Result Areas (KRAs)
|
KRA |
Objective |
Measurement |
|
Visitor Management |
Seamless handling |
Visitor feedback, error-free logs |
|
Office Supplies |
Ensure availability |
Zero stockouts, accurate inventory |
|
Event Coordination |
Execute events smoothly |
On-time arrangements, positive response |
|
Office Maintenance |
Ensure facility hygiene |
Cleanliness, quick repair turnaround |
Key Performance Indicators (KPIs)
|
KPI |
Target |
Frequency |
|
Visitor waiting time |
< 5 minutes |
Daily |
|
Office supply availability |
100% |
Weekly |
|
Equipment downtime |
< 2 hours |
As required |
|
Vendor resolution time |
Within 24 hours |
As required |
|
Visitor satisfaction rate |
> 90% |
Monthly |
Tools and Software
|
Category |
Examples |
|
MS Office Suite |
Word, Excel, PowerPoint |
|
Communication |
Gmail, Google Calendar, Microsoft Teams, Slack |
|
Database |
Excel-based trackers or MS Access |
Reports Preparation and Management
|
Report Name |
Frequency |
Description |
|
Visitor Log Report |
Daily |
Name, contact, purpose, check-in/out time |
|
Supplies Stock Report |
Weekly |
Inventory status and reorder schedule |
|
Maintenance Status Report |
Monthly |
Issues reported, vendor responses, resolutions |
Database Management
|
Database Type |
Purpose |
|
Visitor Logs |
Track all entries/exits |
|
Vendor Database |
Contact details, service records |
|
Inventory Tracker |
Monitor office supplies |
Communication Channels
|
Type |
Stakeholders |
|
Internal |
Teams, Slack, Emails, WhatsApp |
|
External |
Phone, Email, In-person visitors |
Benefits
|
Category |
Details |
|
Week Off |
Sunday |
|
Leave |
CL, PL, SL, and Festival Holidays |
|
Recognition Program |
Monthly rewards for performance |
|
Skill Training |
Admin, communication & software skills |
|
Work-Life Balance |
Clean environment, structured working hours |